Sample Shipment

Shipping Instructions:

Sample Shipment

Please ship your samples cold on dry ice or contained ice pack - make sure to provide absorbent materials in case of tube leakage.

  1. Include in this shipment a copy of your Sample Submission Form.
    • We cannot receive liquid BSL-2 samples.
  2. If you want to receive frozen grids back, you must ship a Dry Shipper to PNCC with a shipment return label** to return the dewar.

Grid Shipment

Please ship your clipped* grids in autoloader grid boxes using a Dry Shipper (Extended Time Cryogenic Refrigerator) - Preparing a Dry Shipper

  1. Include in the dry shipper a shipment return label** to return the dewar.
  2. For International** shipments, please include a copy of declarations paperwork needed to ship your dewar back. Make sure to complete this paperwork before shipment pickup to ensure the smoothest delivery with customs.
  3. A copy of your Grid Submission Form.
    • Do NOT ship samples unlisted*** in your proposal or approved extension requests.
    • For BSL-2 samples, please mark clearly so that we can place into our BSL-2 dewar.
      • We cannot ship BSL-2 samples back, they will be destroyed after imaging.

     **samples sent in shippers without a return label or declarations paperwork will not be marked as "on-site."

Shipping Address:

Att: Claudia López, PNCC Proposal #-----
Oregon Health & Science University
LVMS Mail Code: CL-P2M
2730 S. Moody Ave
Portland OR 97201

Questions

Where do I send shipments?

Please send shipments to:

    Att: Claudia López, PNCC Proposal #-----
    Oregon Health & Science University
    LVMS Mail Code: CL-P2M
    2730 S. Moody Ave
    Portland OR 97201

How many samples can I send?

Per our scheduling policies, we request that only 3 samples be shipped for sample preparation with a Screening Access proposal.

How many grids can I send?

Per our scheduling policies, we request that only 11 grids are shipped per 6-hour screening session. Up to 2 grids can be loaded for a scheduled data collection reservation. 

*Will you clip my grids?

Please review our scheduling policies "Screening Preparation Services (Stage I/II)."

Can we send grids in a storage puck?

Yes. We will transfer your grid boxes to a PNCC storage unit and returns your puck(s) with your dry shipper.

Can I bring my samples on-site to be vitrified at PNCC?

Yes, only if the samples have been included in the proposal's sample table and are biohazard safety level-1. We currently cannot accept liquid biohazard safety level-2 samples. Users will have access to a Vitrobot and Leica GP2 for sample preparation. 

What biosafety levels are accepted?

Please see our Usage Disclaimers webpage, "PNCC Biohazard Information" for more information regarding sample biosafety.

***Can I send other samples than what is listed in my proposal?

This depends. All requested samples must be in the same scientific scope to be approved. During the General Access Extension, approved users can request additional samples be added to their proposal. If BSL-2 samples are added, we will require a copy of your Institutional IBC for approval. Please contact support in all other cases.